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| A.
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OSP Acquisition Staff Assignments
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Acquisition Staff Directory
Acquisition Staff Buying Line Assignments (by commodity)
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| B.
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Procurement Terms and Acronyms
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Glossary of Common Procurement Terms
Procurement Acronyms
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| C.
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Insurance
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Insurance Coverage for Contract Situations - Non PT Services and Construction Work
General Insurance Requirements
Equipment Insurance Requirements
Aviation Insurance Requirements
Special Insurance Requirements
Risk Management Division (RMD) Training Material
Glossary of Insurance Terms
Example of Proof of Insurance - ACORD Certificate of Liability Insurance
Insurance Requirements - Fact Sheet
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| D.
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Forms
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All forms are now located in the Secure Area of this site.
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| E.
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SWIFT General Terms and Conditions
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(See Forms area for Word and PDF documents.)
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| F.
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SWIFT Special Terms and Conditions
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(See Forms area for Word and PDF documents.)
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| G.
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States with Resident Bidder and Reciprocal Preferences
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Instructions for Determining Eligibility for Reciprocal Preferences
State by State Reciprocal Preference Data
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| H.
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Laws & Rules Governing State Purchasing & Contracting
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| I.
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Fleet and Surplus Services
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State of Minnesota Property Management Policy and User Guide (Purchasing Policy 8)
Fleet and Surplus Services Staff Directory
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| J.
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Vendor Information
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Vendor Management Specialist Assignments
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Targeted Group, Economically Disadvantaged & Veteran-Owned Small Business Procurement Program
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Economically Disadvantaged Counties in Minnesota
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Revised Instructions for Applying Preferences (Purchasing Policy 35)
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Table of Groups Experiencing Disparity
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Directory of Certified TG/ED/VO Vendors
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Suspended/Debarred Vendors
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DEED Certified Providers - Community Partners
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DEED Certified Providers - Extended Employment Providers
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DHS Licensed Providers (Day Training and Habilitation vocational programs)
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Verify US Veterans Affairs' Center for Veterans Enterprise Verification
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| K.
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OSP Purchasing Information Websites
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OSP Staff Directory
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| L.
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Environmental Information
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Sustainable Purchasing
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M.
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Shipping Terms Chart
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| N.
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Purchasing Policies and Procedures
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Policy 18-01
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Internal Review Policy
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Policy 19-01
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Electronic Signature Policy
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Policy 21-01
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Encumbrance and Contract Execution Policy
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Policy 21-02
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Procurement Code of Ethics Policy
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Policy 1
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Statewide Policy on Expenditures by State Employees and Authorized Users (Admin 08.2)
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Policy 1a
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Fleet Card Use Policy 1a (Admin 08.02)
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Policy 1b
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Purchasing Card Use Policy 1b (Admin 08.02) PDF Format Word Document
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Policy 1c
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Emergency Card Use Policy 1c (Admin 08.02) PDF Format Word Document
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Policy 2
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Field Purchase Order (FPO) Policy & Limits
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Policy 3
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Superseded by Policy 10
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Policy 4
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Code of Ethics Policy (Admin 98.30) See Policy 21-02 - Procurement Code of Ethics Policy
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Policy 5
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New Purchasing Requirements for Nonvisual Access to Technology
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Policy 6
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Purchasing Policy on Special Delegation to ALP Authority
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Policy 7
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Alternative Fuel Vehicles and Related Federal Mandates
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Policy 8
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State of Minnesota Property Management Policy and User Guide (also see Appendix I)
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Policy 9
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Organizational Conflicts of Interest Policy (Admin 01-13)
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Policy 10
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Status of Information in Bids and Proposals Submitted to the State of MN
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Policy 11
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Deleted December 20, 2002 (Replaced by Policy 16)
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Policy 12
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Purchasing Policy for the State of Minnesota Food Contract Release F-369(5) and Other State Contracts for Food Products
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Policy 13a
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MMB policy 0807-04 Cellular Telephones, Air Time and Service-Purchase and Payment |
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Policy 13b
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Statewide Policy: Appropriate Use of Electronic Communication and Technology/Mobile Devices Use Addendum (Revised January 3, 2012)
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Policy 14
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Instructions for Reporting Purchasing Violations, Vendor Protests, and Mis-awards
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Policy 15
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Instructions for Sales Tax Paid Directly to Vendor as an Exception to Direct Pay
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Policy 16
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Instructions for Procuring Paper Products and Printing Services
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Policy 17
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Requirements for Signing Documents and Cancelling Contracts
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Policy 18
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Escalation and Appeal of Procurement matters by State Agencies (Admin 03.15)
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Policy 19
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Single Source Procurement Policy (Admin 03.16)
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Policy 20
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Foreign Outsourcing Policy (Admin 04-06)
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Policy 21
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Property Management Reporting & Accountability (Admin 03-19)
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Policy 22
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Office Supply Purchasing Policy (Rescinded December 15, 2009)
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Policy 23
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Acquisitions ALP Policy, Procedure, and Training Overview
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Policy 24
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MNIT Services Authority for IT Purchases and Contracts
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Policy 25
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Amending Contracts
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Policy 26
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Procurement of Call Center Services
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Policy 27a
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Gift Cards for Employees
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Policy 27b
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Reward Card Incentive Programs (for Non-State Personnel Only)
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Policy 28
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Employee Purchase of Computer Equipment and Related Products (no longer have statutory authority)
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Policy 29
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Purchasing from DEED Certified and DHS Licensed Providers (new title: Policy Rev 1/20/15)
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Policy 30
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State Fleet Program Card (see Purchasing Policy 1a)
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Policy 31
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Prevailing Wage Payroll Requirements
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Policy 32
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Immigration Status of Contract Vendor Employees (to be published)
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Policy 33
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Procuring Conferences, Meetings and Events, and Related Goods and Services
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Policy 34
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Bituminous Materials, Aggregates, Ready Mix, and Sand Policy for Mn/DOT
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Policy 35
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Revised Instructions for Applying Preferences (also see Appendix J)
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Policy 36
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Purchasing Travel, Travel Services, Hotel Lodging and Rental Cars
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Policy 37
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Enterprise Security Information Sanitization and Destruction Standard
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Policy 38
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Receipt and/or Accrual and Use of Promotional Items and/or Benefits Earned When Purchasing Goods and Services with State Funds
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Policy 39
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Encumbering Construction Supplemental Agreements
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| O.
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Executive Orders
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Executive Order 19-25 - Advancing Energy Efficiency and Renewable Energy Programs for Minnesota's Public Buildings; Rescinding Executive Order 11-12 (April 4, 2019)
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Executive Order 19-27 - Directing State Government to Conserve Energy and Water, and Reduce Waste to Save Money; Rescinding Executive Orders 18-01 and 17-12 (April 4, 2019)
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Executive Order 19-28 - Restoring Healthy, Diverse Pollinator Populations that Sustain and Enhance Minnesota's Environment, Economy, and Way of Life; Rescinding Executive Order 16-07 (April 5, 20196)
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| P.
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ALP Certification Information
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ALP Certification Requirements
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Agency ALP Certified Buyer Data Update Form
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ALP Training Information
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| Q.
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Construction Solicitations
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(See Forms area for Word and PDF documents.)
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| R.
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Ethics and Conflict of Interest (Including Organizational Conflict of Interest)
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| S.
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Statewide Integrated Financial Tools (SWIFT) System
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SWIFT Home Page
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Statewide Procurement Policies
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SWIFT Procurement Document Types
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SWIFT Procurement Useful Inquires
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SWIFT Quick Reference Guide - Category Codes Overview
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SWIFT Reference Guides for Procurement
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SWIFT Forms
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Class Materials
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| MMB Resources
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Internal Control Reference Links
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Federal Whistleblower Protection Policy
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