Materials Management Division Logo         Materials Management Division

Materials Management Training

Go To North Star, Minnesota's Home Page
    Home    
    Acquisitions    
    Construction    
    Professional/Technical Contracting    
    Vendor Information    
   Cooperative Purchasing   
   MMCAP   
Acquisitions Staff
Common Procurement Terms
Customer and User Groups
Environmental Purchasing
Expiring Contracts
Forms
Human Rights Changes
International Trade
Laws & Rules Governing Purchasing & Contracting
Local Purchase Authority (ALP)
Nonvisual Access to Technology
Purchasing Policies
Sales Tax Information
Targeted Group & Economically Disadvantaged Small Business Program
Training
 

Materials Management Training

Materials Management offers training programs during the year to educate purchasing staff. These classes are for State of Minnesota employees only and registration is required.

Acquisitions Training Opportunities from Materials Management Division

Type of Training Course Location Date and Time
 
$25,000/$50,000 Level ALP Certification $25,000/$50,000 116B February 20, 2014
9:00 a.m. - completion of in-class test
 
$25,000/$50,000 Level ALP Recertification $25,000/$50,000 TBD Classes are being held, but by invitation only.
 
$10,000 Level ALP Certification $10,000 116B Admin April 17, 2014
8:00 a.m. - 4:00 p.m.
 
$10,000 Level ALP Recertification $10,000 TBD Classes are being held, but by invitation only.
 
Overview Purchasing Authority Overview 116B Admin May 1, 2014
1:00 - 3:30 p.m.
 
Conferences How to Procure a Conference TBD TBD
 
Service Contracts How to Solicit Service Contracts TBD TBD
 
Construction How to Solicit a Construction Project 116B April 8, 2014
9:00 - 12:00 p.m.

For registration information about the above classes contact Linda Marzinske at 651.201.2409. (Persons with a hearing or speech disability may contact Linda by calling the Minnesota Relay Service at 711 or 1.800.627.3529.)

For SWIFT training opportunities, you can follow this link to the SWIFT website: http://www.swift.state.mn.us/training-home.


1. ALP Certification Program


Training Opportunities

The Materials Management Division (MMD) has developed a number of training programs for state agency personnel seeking local purchasing certification. Purchasing certification at any level is valid for three years. Renewal requirements must be fulfilled to receive recertification.

The training classes are:

Purchasing Authority for $0 to $10,000: Attend a one-day entry-level training session to learn the basics of State purchasing. Upon completion of the one-day training session you will be given an open book written exam to take home and complete on your own. Passing the exam you will be certified to make purchases for the State of Minnesota up to $10,000.00 for three years.

The training session will include:

  • How to use your ALP Manual
  • Delegation of Authority
  • Environmental Purchasing
  • Writing Specifications
  • Solicitation Preparation
  • Vendor Selections
  • Award of Bids
  • Vendor Relations
  • Ethics
  • Material Management Division (MMD) Website

If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.

Recertification for Purchasing Authority for $0 to $10,000: Attending a recertification training session every three years is a good refresher for State buyers. This session allows more time for discussion of new policies and examples of real purchasing. Recertification is required every three years by taking an exam. Certified buyers have the option to take the exam without attending the training or attend the training, then take the exam. Buyers who do not pass the exam and did not attend the training are then required to attend the training session and retake the exam. Upon passing the exam you will be recertified for an additional three years.

The training session will include:

  • Review of your ALP Manual
  • Your Delegation of Authority
  • Environmental Purchasing
  • Specifications
  • Solicitation Preparation
  • Vendor Selections
  • Bid Tabulations & Applying Preferences
  • Award of Bids
  • Vendor Relations
  • Ethics
  • Material Management Division (MMD) Website

If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.

Purchasing Authority for $10,000 to $25,000/$50,000: This training is a one and one-half day session that includes hands-on solicitation processing in MAPS. There is an in-class written exam. There are three prerequisites for this class: the individual must be certified to purchase up to $10,000, the individual must be proficient in MAPS, and one of his or her primary responsibilities must be purchasing. (This is not an intro to MAPS training class.) After the class, the trainee is placed on probation. When the trainee has been on probation for a minimum of six (6) months and has processed a minimum of six (6) solicitations in the MAPS system, the trainee must contact the MMD training coordinator, in writing, to request a purchasing review. If the trainee passes this review, certification is granted. The applicant's agency head or delegate must approve attendance at this certification class.

The training session will include:

  • Review of Purchasing Laws/Rules/Policies and Procedures
  • Overview of Surplus Property Management
  • Insurance Requirements Presentation
  • Hands-on MAPS Solicitation Process
  • How to Keep Bid Files
  • Bid Tabulations & Applying Preferences
  • Award of Bids
  • Vendor Relations
  • Ethics

If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.

Recertification for Purchasing Authority for $10,000 to $25,000/$50,000: The process for recertifying at these authority levels is to take and pass the $25,000/$50,000 in-class ALP test. Individuals have the option of attending the day and a half training and test or just attend the half-day and take the in-class test.

The training session will include:

  • Review of Purchasing Laws/Rules/Policies
  • Overview of Surplus Property Management
  • Insurance Requirements Presentation
  • Hands-on MAPS Solicitation Process
  • How to Keep Bid Files
  • Bid Tabulations & Applying Preferences
  • Award of Bids
  • Vendor Relations
  • Ethics

If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.


2. ALP Training: Non-Certification


Purchasing Authority Overview: The overview is specifically designed for managers, supervisors, or end users who do not actually perform the purchasing function, but desire to know the basics of what is involved. The overview is also helpful as a review for ALP certified buyers.

The two-hour overview covers:

  • Delegation of Authority
  • Law Governing State Purchasing
  • Manager/Buyer/End User's Roles
  • Training levels
  • Certification Levels Overview
  • ALP Policy and Procedure Overview
  • Purchasing Card Overview
  • Purchasing Ethics

Overview classes are scheduled several times a year. In addition, if an agency desires a class for its employees, the agency can request a class be conducted for its agency. If you are interested in a special session for your agency, please contact Brenda Willard at 651.201.2402 or brenda.willard@state.mn.us.

If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.

Conference/Meeting Purchasing Training: This training is designed to guide you through the conference/meeting planning and procurement process by focusing on the following information:

The training session will include:

  • Review of the Conference RFP/RFB Forms
  • New Policies on Procuring State Conferences/Meetings
  • Sample Language
  • Exploring the Challenges for Planners and Purchasers in Conference Soliciting
  • Question and Answer Session

This three hour training session will be held in St. Paul. If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.

Taking The Mystery Out Of Service Contracts: MMD will offer a class to those buyers who are responsible for soliciting services such janitorial, rubbish removal, snow removal, lawn service, window washing, laundry, vehicle repair, and other non-Professional/Technical needs your agency may have.

The training session will include:

  • Scope of Work Samples
  • Insurance Requirements
  • Samples
  • Contract Language

This two-hour training session will be held in St. Paul. If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.

How To Solicit A Construction Project: You will learn, in detail, how to process a construction solicitation using Appendix Q.

The training session will include:

  • Overview of Construction Statutes and Rules
  • When to Get Real Estate and Construction Services Involved
  • Advertising Requirements
  • MAPS and Fax Bids
  • Construction Text References
  • TG/ED Contractors
  • Construction Specifications
  • Insurance Requirements
  • Prevailing Wage Requirements
  • Pre-bid Meetings
  • Revenue's IC-134
  • Question and Answer Time

This two-hour training session will be held in St. Paul. If interested in attending this training, please contact Linda Marzinske at 651.201.2409 or email linda.marzinske@state.mn.us.


3. Other Related Training


For SWIFT training opportunities, you can follow this link to the SWIFT website: http://www.swift.state.mn.us/training-home.

 


You will need Adobe Acrobat Reader to print or view PDF files. Adobe also provides a set of free tools that allow visually disabled users to read documents in Adobe PDF format. Acrobat Reader with Accessibility for Visually Impaired Users converts PDF documents into either HTML or ASCII text which can then be read by many screen reading programs.

Information found on this website can be made available in alternative formats, such as large print, Braille, or on tape, by calling 651.296.2600. Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.
The State of Minnesota is an Equal Opportunity Employer.

©2000-2011 State of Minnesota, Department of Administration

What's New | Site Map | Staff Directory | Send Email