World Trade Information
Notice of Procedures

This notice is published in accordance with the guidelines set forth in the World Trade Organization (WTO) Government Procurement Agreement. The State of Minnesota, Department of Administration, Materials Management Division, hereby notifies all potential responders of the fact that the State of Minnesota, when acting through the Materials Management Division, has established contracts for the commodities, services, and construction shown below.

Commodities, services, and construction "tenders for purchase," that may meet the Government Procurement Agreement criteria procured by Minnesota state agencies when acting through the Materials Management Division, are announced for competitive response on the Solicitation Announcements page of this website.

Minnesota Rule 1230 requires that all public notices of procurements are announced not less than seven days before the final date of submitting responses. By policy, the Materials Management Division requires 21 days' notice before the final date of submitting responses for procurements that fall under the Government Procurement Agreement. In certain cases, the Materials Management Division may permit 14 days' notice.

Minnesota statutes create some distinctions in the procurement process that need to be understood to interpret the information provided below.

(1) Minnesota Statute 16C.02 makes a distinction between a Request for Bid (RFB) and a Request for Proposal (RFP). The distinction rests on how much flexibility the state has in making an award.

A Request for bid or RFB. "Request for bid" or "RFB" means a solicitation in which the terms, conditions, and specifications are described and responses are not subject to negotiation.

A Request for proposal or RFP. "Request for proposal" or "RFP" means a solicitation in which it is not advantageous to set forth all the actual, detailed requirements at the time of solicitation and responses are subject to negotiation.

(2) Minnesota Statutes 16C.08 creates a class of services referred to as "professional or technical services." These are services that are intellectual in character; that do not involve the provision of supplies or materials; that include consultation, analysis, evaluation, prediction, planning, or recommendation; and that result in the production of a report or the completion of a task.

These services are acquired directly by state agencies, with review, consultation and approval by the commissioner of Administration. Staff of the Materials Management Division act for the commissioner of Administration in performing these tasks. For procurements that may be subject to the Government Procurement Agreement, these procurements are all accomplished using an RFP and announced on the Solicitation Announcements page of the Materials Management Division website and/or the State Register.

All potential vendors are encouraged to refer to the vendor information provided on another page of this website.

On Table 1 below, you will find a list of future procurements that will be made through the Materials Management Division.

Table 1:  You may press the PDF button and retrieve the information using Adobe Acrobat Reader.

Table 1 contains the following information:

• Commodity/Service/Construction that we are purchasing
• Proposed Date of Public Notice for the RFB/RFP
• Estimated Value of Award, DOES NOT DIRECTLY relate to how much will actually be expended
• Expiration Date, the date the contract is scheduled to expire, including any extension options
• Type of Tender, how the procurement will be made:
  • Commodity - RFB
  • Commodity - RFP
  • Professional/Technical Services
  • Contract Services - RFB
  • Contract Services - RFP
  • Construction - RFB

On Table 2 below, you will find a history of procurements made through the Materials Management Division for the past 18 months. This history list is updated monthly, with new awards.

Table 2:  You may press the PDF button and retrieve the information using Adobe Acrobat Reader.

Table 2 contains the following information:

• Commodity/Service/Construction that we purchased
• Name/Address of Winning Tenderer, the firm/organization that was awarded the procurement
• Original Ad Date, the date the RFB/RFP was originally advertised
• Award Date, the date procurement was effective (fully executed by all parties)
• Value of Award, the dollar amount of the award DOES NOT DIRECTLY relate to how much will actually be expended
• Expiration Date, the date the contract is scheduled to expire, including any extension options
• Type of Tender, how the procurement was made:
  • Commodity - RFB
  • Commodity - RFP
  • Professional/Technical Services
  • Contract Services - RFB
  • Contract Services - RFP
  • Construction - RFB