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Vendor Information

Navigating the Supplier Portal

Vendors interested in learning how to navigate our Supplier Portal are invited to a presentation on August 28, 2015, from 8:30 to 11:30 a.m. at the Centennial Office Building (Lady Slipper Room), 658 Cedar St., St. Paul, MN 55101.

You will learn how to:

  • Access the Supplier Portal
  • Create a User ID
  • Find Bid Events
  • Place a Bid
  • Find Bid Tabulation Results
  • Review Vendor Payments
  • Maintain Supplier Information

Pre-registration is required. To register for this presentation, contact Tina Skala at 651.201.8191 or by email (Tina Skala@state.mn.us) with registration information (Company Name, Phone Number, Address, Cell Number & Email Address).

NOTE: The first 25 vendors to register will be admitted to each session. Additional sessions will be scheduled based on the number of registrations received.

 

Vendor Registration & Payment Questions

If you are interested in doing business with the state of Minnesota, you must register through the Supplier Portal. The Supplier Portal is part of the state's accounting and procurement system. It consolidates the state's vendor registration function and provides vendors with options.

Before you log in to the Supplier Portal for the first time, it is important that you review the comprehensive resources on registration for current and new vendors on the Vendor Resources page.

Registered vendors can view certain solicitation announcements through the Supplier Portal. They can also respond to certain solicitations in an online bidding process. Solicitations for goods and services (including professional services and large-dollar construction projects) are advertised on our Solicitation Announcements page.

 

Navigating Government Agency Programs is an informative workshop for vendors that is presented annually. Find materials from the past workshops below:

 

Registering to Conduct Business in Minnesota

Depending on the structure of your business and the nature of your contract with the State, you may have to register with the Office of the Secretary of State. Find more information (itemized by business structure under step 2) here. Find forms and information about electronic filing here.

 

Soliciting Bids and Proposals

Most state bid invitations and requests for proposals over $10,000 are posted on our Solicitation Announcements page. Registered vendors may be sent invitations to bid or requests for proposals. However, we usually do not send solicitations to all vendors.

 

Equal Pay Requirements for State Purchasing and Contracting (New)

The 2014 Women's Economic Security Act aims to reduce pay gaps between women and men, and may affect your business with the State.

If... And... Then...
you had 40 or more employees on a single day in the past year in Minnesota;

or

you had 40 or more employees on a single day in the past year in your primary state of business...
you plan on executing a contract with the State for over $500,000... you must obtain an Equal Pay Certificate from the Minnesota Department of Human Rights (MDHR).

Apply for a certificate here.

 

Affirmative Action Requirements

Minn. Stat. 363A.36 may affect your ability to bid on state purchases.

If... And... Then...
you have employed more than 40 employees in Minnesota on any single working day in the past year… you want the State to accept your bid or proposal over $100,000... you must apply for a Certificate of Compliance from MDHR. The State will not accept your bid or proposal unless MDHR has received your affirmative action plan.
you want the State to award you a contract for over $100,000... you must apply for a Certificate of Compliance from MDHR. The State will not award you a contract unless MDHR has approved your affirmative action plan and issued you a certificate of compliance.
you have employed more than 40 employees in your primary state of business (not Minnesota) on any single working day in the past year... you plan on executing a contract with the State for over $100,000... you must certify that your business complies with federal affirmative action requirements by completing the Affirmative Action Certification form in the solicitation. Place a checkmark in Box B and fill out Box C.
you have employed 40 or fewer employees on any single working day in the past year... you plan on executing a contract with the State for over $100,000... you must fill out the Affirmative Action Certification form in the solicitation. Place a checkmark in Box B and fill out Box C.

The Human Rights Department is authorized to charge a fee for each Certificate of Compliance it issues. Contact the Human Rights Department for more information: http://mn.gov/mdhr.

 

E-Verify

State law requires that "contracts for services valued in excess of $50,000 must require certification from the vendor and any subcontractors that, as of the date services on behalf of the state of Minnesota will be performed, the vendor and all subcontractors have implemented or are in the process of implementing the federal E-Verify program for all newly hired employees in the United States who will perform work on behalf of the State of Minnesota."

E-Verify is a federal system established by the Department of Homeland Security to determine the immigration and work-eligibility status of prospective employees.

You can find detailed E-Verify program information at http://www.dhs.gov/e-verify.

E-Verify requirements became a part of all applicable State of Minnesota service contract templates on July 1, 2011. In addition, contractors are required to obtain certification from all subcontractors working for them on service contracts in excess of $50,000. The state has prepared an E-Verify Subcontractor Certification form that prime contractors can use to confirm subcontractor compliance. E-Verify Subcontractor Certification forms are to be kept on file with the prime contract vendor and made available to the state upon request.

 

Prevailing Wage Reporting Requirements

For each State Contract or Purchase Order that is covered by Prevailing Wage requirements, contractors and subcontractors must provide the following payroll information to the State:

  • State of Minnesota Prevailing Wage Payroll Report—in Microsoft Office Excel format; and
  • Statement of Compliance—in Adobe PDF format.

You must email these forms within 14 days after the end of each pay period to PrevailingWage.PayrollForm@state.mn.us. Finds the forms by clicking the following links:

 

Minnesota New Hire Reporting

Federal and State law requires employers to report newly hired and re-hired employees in Minnesota to the Minnesota New Hire Reporting Center. For information about these reporting requirements, visit the Minnesota New Hire Reporting Center.

 

Sales Tax Information

If your company sells goods or services that are subject to sales tax in Minnesota, you must register with the Minnesota Department of Revenue to collect sales tax. Minnesota state agencies pay sales tax directly to the Revenue Department under the terms of the Direct Pay Permit issued July 1, 1995.

 

Minnesota Workforce Centers

Vendors are encouraged to list their open positions with the Minnesota Workforce Center System. For more information, call the Workforce Center System toll-free at 1.888.GET.JOBS, or visit their website at http://www.minnesotaworks.net.

 
Information for Vendors:
Solicitation Announcements
Online Vendor Registration
E-Verify
FAQs for Vendors
Prevailing Wage Reporting
Veterans Preference

State Agencies &
CPV Members:
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Quick Links:
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You will need Adobe Acrobat Reader to print or view PDF files.
Information found on this website can be made available in alternative formats, such as large print, Braille, or on tape, by calling 651.296.2600. Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.
The State of Minnesota is an Equal Opportunity Employer.

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