Vendor Information

Vendors interested in doing business with the state of Minnesota are encouraged to register through our online vendor registration system.

Soliciting Bids and Proposals

Vendors registered with this division may be sent invitations to bid or requests for proposals. However, we do not routinely send solicitations to all vendors who provide a specific commodity or service. Most state bid invitations and requests for proposals over $5,000 are posted on our Solicitation Announcements page.

New! 2009 Joint Availability & Disparity Studies

Sales Tax Information

If your company sells goods or services that are subject to sales tax in Minnesota, you must register with the Minnesota Department of Revenue to collect sales tax. Minnesota state agencies pay sales tax directly to the Revenue Department under the terms of the Direct Pay Permit issued July 1, 1995.

Prevailing Wage Reporting Requirements

For each State Contract or Purchase Order that is covered by Prevailing Wage requirements, contractors and subcontractors are required to furnish payroll information to the State. The contractors and subcontractors must furnish, via email, the Prevailing Wage Payroll Information Form in Microsoft Office Excel format and the Statement of Compliance in Adobe PDF format. These forms must be furnished not more than 14 days after the end of each pay period. No other payroll forms will be accepted to meet this requirement. The prevailing wage payroll form are found at:

Prevailing Wage Payroll Information Form 2008 (Old)

State of MN Prevailing Wage Payroll Report July 2009 (New)
Statement of Compliance July 2009 (New)
Instructions - Statement of Compliance

Immigration Status Certification Requirement

By order of Governor Pawlenty's Executive Order 08-01, if any response to a solicitation is or could be in excess of $50,000, vendors and subcontractors must certify their compliance with the Immigration Reform and Control Act of 1986 (8 U.S.C. 1101 et. seq.) and certify their use of the E-Verify system established by the Department of Homeland Security. If the form was not included with a solicitation but your response exceeds $50,000, you can get the form at http://www.mmd.admin.state.mn.us/doc/immstatcert.doc. The Governor's Executive Order 08-01 can be found at http://www.mmd.admin.state.mn.us/pdf/execorder08-01.pdf.

Executive Order 08-01 Frequently Asked Questions

E-Verify program information can be found at http://www.dhs.gov/ximgtn/programs. For assistance with the E-Verify Program Contact the National Customer Service Center (NCSC) at 1.800.375.5283 (TTY 1.800.767.1833).

The following provisions in Minn. Stat. 363A.36 may affect you and your ability to bid on state purchases:

Vendors who intend to bid on any purchases or contracts exceeding $100,000, and have had on any single working day in the past year more than 40 employees in Minnesota, must apply for a Certificate of Compliance from the Minnesota Department of Human Rights. State agencies cannot accept bids or proposals on purchases or contracts exceeding $100,000 from Minnesota vendors unless the Commissioner of Human Rights has received the vendor's affirmative action plan for the employment of minority persons, women, and qualified disabled individuals. State agencies cannot make awards exceeding $100,000 to Minnesota vendors unless the Commissioner of Human Rights has approved the vendor's affirmative action plan and issued a certificate of compliance to the vendor. Vendors who do not have more than 40 employees in Minnesota, but who do have more than 40 employees in the state in which their principal place of business is located, will be required to certify that the business is in compliance with federal affirmative action requirements in order to receive awards exceeding $100,000.

Effective July 1, 2003, the Human Rights Department has been authorized to charge a fee for each Certificate of Compliance issued.

Contact the Human Rights Department for more information:

Contract Compliance Unit
Minnesota Department of Human Rights
Sibley Square at Mears Park
190 East Fifth Street, Suite 700
St. Paul, MN 55101
Phone: 651.296.5663
TTY: 651.296.1283
Toll Free: 800.657.3704

Minnesota Workforce Centers

Vendors are encouraged to recruit Minnesota welfare recipients to fill vacancies in entry level positions, by listing their open positions with the Minnesota Workforce Center System. For more information, call the Workforce Center System toll-free at 1.888.GET.JOBS, or visit their website at http://www.mnworkforcecenter.org.