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Acquisitions/Purchasing Forms

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Acquisitions/Purchasing Forms and Other documents

Forms can be downloaded as:

Adobe PDF Icon Image PDF Files, using Adobe Acrobat Reader
MS Word Icon Image MS Word Files
MS Excel Icon Image MS Excel Files


Requisition Documents



PDF File: Requisition Initiation Form
   Requisition Initiation Form (RIF - for OSP assistance with a new requisition/solicitation)
 
 
 
Solicitation Documents
 
 
     Word Document: Request for Bid  Request for Bid (solicitation up to $10,000; previous name - Request for Quotation)
 
PDF File: Tabulation Sheet    Word Document: Tabulation Sheet  Tabulation Sheet
     Word Document: Contract Award Document  Contract Award Document

PDF File: Rejection Letter Sample Form
   Rejection Letter Sample
 
     Word Document: RFB Addendum (must)  MN Resident Vendor Form
PDF File: RFB Addendum (must)    Word Document: RFB Addendum (must)  RFB Addendum (must)
PDF File: RFB Addendum (may)    Word Document: RFB Addendum (may)  RFB Addendum (may)
 
 
 
PDF File: General Insurance Requirements    Word Document: General Insurance Requirements  General Insurance Requirements
PDF File: Equipment Insurance Requirements    Word Document: Equipment Insurance Requirements  Equipment Insurance Requirements
PDF File: Aviation Insurance Requirements    Word Document: Aviation Insurance Requirements  Aviation Insurance Requirements
PDF File: Special Insurance Requirements    Word Document: Special Insurance Requirements  Special Insurance Requirements
 
 
 
PDF File: Veteran-Owned Preference Form    Word Document: Veterans-Owned Preference Form  Veteran-Owned Preference Form
PDF File: Workers' Compensation Exemption Form    Word Document: Workers' Compensation Exemption Form  Workers' Compensation Exemption Form
PDF File: Location of Service (Foreign Outsourcing) Disclosure and Certification    Word Document: Location of Service (Foreign Outsourcing) Disclosure and Certification  Location of Service (Foreign Outsourcing) Disclosure & Certification
 
 
 
       Service Contracts Special Terms and Conditions
 
     Word Document: Exhibit 1: Window Washing Terms and Conditions  Exhibit 1: Window Washing Terms and Conditions
     Word Document: Exhibit 2: Rubbish Disposal Terms and Conditions  Exhibit 2: Rubbish Disposal Terms and Conditions
     Word Document: Exhibit 3: Janitorial Service Terms and Conditions  Exhibit 3: Janitorial Service Terms and Conditions
 
 
 
       Conferences
 
     Word Document: Conference RFB Attachment A  Conference RFB Attachment A
  Excel Document: Conference RFB Price Schedule  Conference RFB Price Schedule
     PDF Document: Conference RFB Special Terms and Conditions  Conference RFB Special Terms and Conditions
     PDF Document: Conference RFB Special Terms and Conditions  Conference FAQs
 
 
 
       MnDOT Solicitation for Bituminous Materials
 
   RFB and Contract Document for Bituminous Materials, Aggregates, Ready Mix and Sand (Contact OSP AMS/Buyer for copy of RFB and Contract)
 
 
 
Construction Documents
 
 
PDF File: Format for Construction Solicitations    Word Document: Format for Construction Solicitations  Format for Construction Solicitations
     Excel Document: Prevailing Wage Report Form (New 2009)      Prevailing Wage Report Form
     Excel Document: Statement of Compliance (New July 2009)      Statement of Compliance
     Word Document: Follow-Up Letter for Prevailing Wage Payroll Information  Follow-Up Letter for Prevailing Wage Payroll Information
 
 
Approved Forms
 
 
PDF File: DPO Form - SWIFT    DPO Form - SWIFT
PDF File: FPO Form    FPO Form
 
 
Equity Select
 
 
PDF File: Getting Started with Equity Select    Getting Stared with Equity Select
PDF File: Equity Select Terms and Conditions    Equity Select Terms and Conditions
PDF File: Equity Select Contract Template    Word Document: 16A.15-16C.05 Form  Equity Select Contract Template
PDF File: Equity Select RFQ for Goods    Word Document: 16A.15-16C.05 Form  Equity Select RFQ for Goods
PDF File: Equity Select RFQ for Construction    Word Document: 16A.15-16C.05 Form  Equity Select RFQ for Construction
 
 
Reporting Forms
 
 
     Word Document: Contract Feedback Form  Contract Feedback Form
PDF File: 16A.15-16C.05 Form    Word Document: 16A.15-16C.05 Form  16A.15-16C.05 Form
PDF File: Vendor Performance Report    Vendor Performance Report
PDF File: New Hire Reporting Form    Word Document: New Hire Reporting Form  New Hire Reporting Form
PDF File: Service Certification Form    Word Document: Service Certification Form  Service Certification Form
     Word Document: Single Source Justification Form  Single Source Justification Form
     Word Document: No Substitute Justification Form  No Substitute Justification Form
PDF File: Request for Emergency Authorization Form    Word Document: Request for Emergency Authorization Form  Request for Emergency Authorization Form
PDF File: Equal Pay Undue Hardship Request For Authorization    Word Document: Equal Pay Undue Hardship Request For Authorization  Equal Pay Undue Hardship Request For Authorization
 
 
Other Resources
 
 
PDF File: Request for FPO Policy Exception    Request for FPO Policy Exception
PDF File: Background Check Guidance    Background Check Guidance
PDF File: Additional Background Check Guidance    Additional Background Check Guidance
PDF File: W-9, State of MN Tax ID    W-9, State of MN Tax ID
PDF File: Dept Revenue Fact Sheet 142, Direct Pay Authorization    Direct Pay Authorization, March 17, 2015 (also see Fact Sheet 142)
PDF File: Dept Revenue Fact Sheet 142, Direct Pay Authorization    Department of Revenue Sales Tax Fact Sheet 142
 


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Information found on this website can be made available in alternative formats, such as large print, Braille, or on tape, by calling 651.296.2600. Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.
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