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Environmental Codes

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Environmental Codes

These definitions of the Environmental Codes are provided at the request of many agency buyers to assist in coding the lines on purchase orders. These definitions will continue to be refined to meet the State's needs.

When you review the definitions, you may discover that you are able to code products that you weren't able to previously. You may also discover that you have incorrectly coded lines on previous purchase orders. The Environmental Code field was designed to allow you to change it to reflect new information.

Enter the environmental code that most accurately describes the product based on the information you are able to obtain. It may be necessary to go back and correct the environmental code whenever you get more accurate information.

There are eight environmental reports in InfoPac that are available to agencies as a management tool to assist in environmental purchasing efforts. The reports show environmental purchasing that is coded by the buyers on the orders down to the subagency level.

The coding of purchase orders with environmental codes at the line level eliminates the need for the Buyer's Quarterly Environmental Purchasing Report on all orders except for those purchases made with blanket purchase orders. Environmentally responsible purchases made via blanket purchase orders still have to be submitted on the report form every quarter. Quarters are based on the calendar year and are due at OSP 14 days after the end of the quarter.

 
Procurement Environmental Code Definitions
       
MAPS Code Definition Statutory Reference Examples
EE - Energy Efficient A product that uses less energy (either electricity or fossil fuel) to accomplish its task relative to a comparable product or to an earlier version of the same product by the same manufacturer. Section 115A.03, Subd. 26a. Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Fluorescent lamps [see Contract Release L-290(5)], Energy Star rated computer systems, fuel efficient vehicles (FEV), electrical devices with automatic standby or sleep mode, etc.
LT - Less Toxic A product containing a smaller amount of toxic substances relative to a comparable product or a product reformulated to be less toxic. Section 115D.03, Subd. 11. Toxic pollutant. "Toxic pollutant" means a chemical identified in United States Code, title 42, section 11023(c). Natural-based cleaners [see Contract Release C-252(5)], and solvents that do not use petroleum distillates [see water-based parts washer, Contract Release P-857(5)], water-based paints [see Contract Release P-734(5)] and potassium chloride or other alternative deicers.
PB - Plant-Based A product derived from renewable resources, including fiber crops (such as kenaf); chemical extracts from oilseeds, nuts, fruits and vegetables (such as corn and soybeans); agricultural residues (such as wheat straw and corn stover); and wood wastes generated from processing and manufacturing operations. These products stand in contrast to those made from fossil fuels (such as petroleum) and other less renewable resources (such as virgin timber). Section 115A.03, Subd. 26a. Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Fuels (ethanol and biodiesel), soy-based printing inks [see Contract Release P-814(5)], hemp rope and twine, sisal rope or mats, absorbents made from corn starch, hydraulic oil and two-cycle engine oil from soybean oil, building materials from rice straw, disposable plates and bowls made from potato starch.
RB - Rebuilt A product refurbished to a level less than a total remanufacture. The warranty is by the rebuilder, and may be different from the same product when new or remanufactured. Also called reconditioned or refurbished. Section 115A.03, Subd. 26a. Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Reconditioned engines, rebuilt electric motors, rebuilt automobile parts [see Contract Release R-588(5)].
RC - Recycled Content (Post-Consumer) A product containing materials that have been recovered or diverted from the solid waste stream after consumer use (post-consumer). Section 115A.03, Subd.26a. Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Recycled content in: aluminum, paper, envelopes [see Contract Releases P-707(5) and P-710(5)] glass bottles, plastics, trash bags [see Contract Release B-298(5)], plastic decking [see Contract Release P-720(5)), paint (see Contract Release P-861(5)], steel, carpet [see Contract Release C-432(5)], rerefined oil [see Contract Release O-69(5)] and L-245(5)), packaging materials, etc.
RK - Reduced Packaging A product presented for use with less packaging or alternative methods of packaging or shipping. Section 115A.03, Subd. 22b. Packaging. "Packaging" means a container and any appurtenant material that provide a means of transporting, marketing, protecting, or handling a product. "Packaging" includes pallets and packing such as blocking, bracing, cushioning, weatherproofing, strapping, coatings, closures, inks, dyes, pigments, and labels. Products purchased in bulk, without individual containers or packaging, or products purchased in larger sizes, avoiding numerous smaller volume packages.
EM - Remanufactured A product restored to its original condition by extensive rebuilding, usually given an equal or better warranty than a new product. Section 115.03, Subd. 26a. Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Toner cartridges, retread tires [see Contract Release T-549(5)] office furniture (see Contract Release F-464(5)).
RE - Repair A product that has had a defect corrected and can again serve its original function. Repairing is a less comprehensive process than either remanufacturing or rebuilding. Section 115.03, Subd. 26a. Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Automotive body work [see Contract Release R-572(5)].
US - Used A product used or owned before without further manufacture. Section 115.03; Subd. 26a. Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Weight training equipment. (see Contract Release W-194), forklifts, printing presses, powered filing systems.
WC - Water Conserving A product that requires less water to operate or to manufacture than a comparable product, or a different version of the same product from the same manufacturer. Section 115.03, Subd. 26a Resource conservation. "Resource conservation" means the reduction in the use of water, energy, and raw materials. Plumbing fixtures that reduce the amount of water per use (low-flow), reduced volume flush toilets, water-conserving dishwashers, drip-type automatic watering systems, low-sudsing soaps and detergents.
MU - Multiple Codes A product that has several significant environmentally responsible characteristics, and could be classified under more than one code, but not one code is predominant.   A product made of 50% recycled post-consumer material that is significantly energy efficient and is also significantly water conserving (e.g., a dishwasher).
TO - Other A product having environmentally responsible characteristics that does not fit into any of the categories listed above.   A refrigerant that is non-fluorocarbon based.
NO - None A product having no environmentally responsible characteristics.    
       


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